Public documents every resident can read.
We turn your agendas, minutes, and board packets into accessible PDFs that work with screen readers, ahead of the ADA Title II deadlines. Built for small local governments, libraries, and special districts.
ADA Title II · U.S. Department of Justice rule
Your public PDFs now have a federal deadline.
Under the Department of Justice's ADA Title II rule, state and local governments must make their websites, mobile apps, and the documents they post, PDFs included, meet WCAG 2.1 Level AA. Agendas, minutes, board packets, budgets, and forms are all in scope. In our November 2026 check, 88% of small-agency PDFs failed at least one basic test. Most agencies have real work to do, and a deadline to do it by.
- Population 50,000 or more Cities, counties, and towns of 50,000 or more, and school districts that size. Posting weekly packets? Packet Pro covers up to 1,200 pages a month, same-day in meeting week.
- Under 50,000, and special districts Smaller cities, towns, villages, and school districts, and every special district government (water, sewer, fire, library, and transit districts) whatever its size. A small agency can start at $79 a month for 15 documents, or try us first with a $250, 60-day pilot.
What has to meet WCAG 2.1 AA
- Every page on your website
- Your mobile apps
- PDFs, Word files, and spreadsheets you post
- Everything you post from your deadline on
Your older PDFs
Documents posted before your deadline are exempt only while no one needs them to apply for, access, or take part in a service. A permit application or registration form that's still in use has to be accessible, no matter when it went up. We fix those too: from $0.75 a page, or $6 with a person's review.
What's at stake
- Complaints to the Department of Justice and federal enforcement
- Private lawsuits under Title II, where an agency can be ordered to pay the other side's attorney's fees
- Residents who can't read the packet before the vote
Fix as you go. It costs less.
Every packet you post untouched is one more to fix later. Per page, with each plan used fully:
- Clerk Plus, reviewed by a personabout 36¢
- Clerk Basic, automatedabout 53¢
- Older documents, automated75¢
- Older documents, reviewed by a person$6
Source: 28 CFR part 35, subpart H, with the compliance dates set by the Department of Justice's April 2026 rule (Federal Register). School districts go by the population of the district itself. This is a summary of the rule, not legal advice; confirm your date and obligations with your attorney.
How it works
You keep your website and your process. Nothing changes on your site unless you choose to post what we send back.
Send one document
Email a PDF, or point us to one that's already on your website.
Get a free sample check
A two-page report in plain language: missing tags, language, or title, scanned pages, and missing bookmarks, with how to fix each one.
Choose a plan if it helps
Email us your documents each month and get accessible versions back, checked by automated tools and, on Plus and Pro, reviewed by a person.
Pricing
Flat monthly or annual plans, so your budget is predictable. Starting now means each packet gets fixed as you post it, which costs less than clearing a backlog before your deadline. Invoices and purchase orders welcome.
Free sample check
$0
One document, no obligation
- Automated checks of one PDF
- Two-page plain-language report
- Tips for fixing it next time in Word
Clerk Basic
$79/mo
or $790/year
- Up to 15 documents, 150 pages a month
- Automated fixes: title, language, tagging, bookmarks
- Before/after report for each document
- Typically 1 business day
Clerk Plus
$179/mo
or $1,790/year
- Up to 40 documents, 500 pages a month
- Scanned documents made readable
- A person reviews every document
- Optional web-page version of each agenda
Packet Pro
$349/mo
or $3,490/year
- Up to 1,200 pages a month
- Same-day turnaround in meeting week
- Image descriptions written and approved by a person
- Monthly summary for your board
Older documents: $0.75 per page automated, or $6 per page with human review (200-page minimum). Pilot: $250 for 60 days, credited toward an annual plan. Start a pilot.
Questions
Does this make us ADA compliant?
No service can honestly promise that, and we don't. We improve the accessibility of the documents you send us and tell you clearly what automated tools can and can't confirm. Plus and Pro add a human review. Your agency remains responsible for its own compliance.
Is this an accessibility overlay or widget?
No. We fix the documents themselves. Nothing gets installed on your website.
What deadline applies to us?
Under the U.S. Department of Justice's April 2026 rule, the ADA Title II web accessibility requirements (WCAG 2.1 AA) apply from April 26, 2028 for public entities serving fewer than 50,000 people and for every special district government, and from April 26, 2027 for larger entities. A school district goes by its own population. See the deadlines or the Federal Register. The rule may change, so please check with your attorney.
What about scanned, signed copies?
We can make scans readable. A cleaner option is often to post an accessible version made from the original file, with a note that the signed copy is on file.
Do we need new software?
No. Keep using Word or whatever you use now. We'll also share simple export settings so your files start out in better shape.
Who are you?
Coconut Tree Labs LLC is a small, independent studio in New York founded by Najma Dawood, a product, UX, and accessibility designer.
Request a free sample check.
Email us one public document or a link to it. We'll send your two-page report within 3 business days and only use your email to reply.
A free sample check is an automated review of one document, not a full accessibility audit or a legal opinion.